Blackburn Consulting can provide your organization with the following conference and event planning services:

  • Trade Show Sales & Exhibitor Management Services
  • Conference and Event Planning Services
  • Supplier Management Services
  • General Association and Event Consulting Services
  • Venue Selection Services
  • Special Services

 



Trade Show Sales & Exhibitor Management Services

Partnering with a company that can help your association establish and maintain a desirable and successful vendor/sponsor program is vital to the health of your organization for many reasons:
  • Attendees expect to have access to the most current products and services that are relevant to their business needs.
  • The association depends on revenue and support from your vendor partners in order to help offset the costs associated with putting on any large event.
  • Vendor partners have many shows they are invited to each year and it is vital that they see the value in attending your show in order to ensure a high vendor partner return rate each year.
Blackburn Consulting can provide assistance to help your association develop a successful sponsorship program for your events. We can help research and develop a contacts list of potential sponsors; assist with development of your sponsorship marketing plan and prospectus; manage your exhibits and sponsorship sales; coordinate your on-site exhibits needs including exhibit hall floor plan, sourcing and management of exhibitor services; lead retrieval services; and manage all exhibitor/sponsor needs during your event.




Conference and Event Planning Services

"The devil is in the details"; and nowhere is that saying more appropriate than in conference planning. The success of your event will often be determined before it has even begun, simply by how well it has been planned, how well contingency plans have been thought out, and how adaptable your team is when faced with issues that arise outside of their control. 

Blackburn Consulting will work with your team to ensure that the plans are established at the level of detail required in order to ensure a successful event. Timelines for all critical events leading up to the conference/event are documented and tracked. Prior to the event, a detailed guide is provided to all key contacts so that everyone involved in supporting your event is literally on the same page throughout the entire conference. Onsite services are also available and can include coordination of all service providers, tracking & coordinating all deliveries, and coordinating hotel/conference centre meetings and their key staff.




Supplier Management Services

If your event requires additional services or products Blackburn Consulting can help source appropriate solutions, manage the RFP process and subsequent negotiations, as well as coordinate the suppliers' contributions right through to completion of the event. All you need to do is sign the contracts. Typical third party service providers include food and beverage suppliers, audio visual services, production management services for special events such as concerts or other entertainment, promotional materials such as conference bags and gifts, exhibitor services and decorating services, lead retrieval, transportation services, security services, photographers, and other goods or services specific to your event.




General Association and Event Consulting Services

In these changing times, associations are often faced with special situations, whether that is turnover of staff, last minute changes to existing event plans, or changes in the association structure and organization mandate itself, etc.

Blackburn Consulting is available to work with your conference team or association executives, on short term initiatives dealing with any of these issues and can also provide assistance in identifying appropriate longer term solutions. We can also work with your existing conference planning partners or other third party service providers to fill any gaps that may exist with their ability to meet your needs, whether short term or on an ongoing basis.

 

   

 






Venue Selection Services

Let Blackburn Consulting find the venue that is perfect for your event and attendees. We will work closely with your team to develop the event specifications, and can provide site selection services that include venue sourcing, preparation and management of the RFP process, and contract negotiations.







Special Services

Want to "go green" and not sure how to go about getting started? Looking for new ways to partner with your event's host city? Considering the addition of a special event for your attendees at your next major conference?

Blackburn Consulting can provide assistance in helping your organization respond to these and other special initiatives that your organization might be about to undertake. We will work with your team to identify appropriate strategies that fit your objectives and budget, source suppliers and options for your consideration, and support your organization as the chosen solutions are implemented.




 

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